Job Description

Position Title:

Assistant Manager – Talent Acquisition (Clinical / Non-Clinical)

Experience: 3 - 10

Work Days: 6 day work week,

Location: Charni Road

Reporting To: Lead – Talent Acquisition

1. Job Purpose

The Assistant Manager – Talent Acquisition is responsible for managing the end-to-end recruitment lifecycle for clinical & non-clinical roles. This includes aligning hiring practices with hospital staffing norms, clinical excellence standards, and accreditation requirements (NABH, JCI). The role also oversees onboarding, joining formalities, and ensures compliance with internal policies and external regulatory standards.

2. Key Responsibilities

Recruitment & Sourcing

• Lead full-cycle recruitment for clinical & non-clinical roles across hospital units.
• Collaborate with senior leadership and department heads to understand manpower planning and hiring needs.
• Proactively source candidates via job portals, networking, colleges, and headhunting for niche/specialty/senior roles.
• Maintain updated job descriptions, qualification matrices, and hiring approval workflows.
• Utilize internal AI tools (e.g., Expertia), Naukri, LinkedIn Recruiter, social media, and healthcare-specific platforms to build a strong talent pipeline.
• Minimize reliance on external consultants by strengthening internal sourcing capabilities.
• Monitor and optimize sourcing channels for cost-effectiveness and efficiency.
• Refresh job postings regularly and enhance employer branding on digital platforms.
• Organize recruitment drives, virtual job fairs, and walk-in interviews.
• Explore non-traditional talent pools (e.g., returning professionals, telehealth candidates, Tier 2/3 cities).

Interview & Onboarding

• Schedule and coordinate interviews with internal stakeholders and candidates.
• Ensure a smooth and professional candidate experience throughout the recruitment cycle.
• Manage pre-joining and joining formalities including background checks, credential verification, medical registration, and KYC documentation.
• Organize structured joining day processes including welcome kits, induction, orientation, and IT access.
• Maintain recruitment and onboarding trackers to ensure timely readiness.

Compliance & Documentation

• Ensure creation and maintenance of comprehensive personnel files in line with NABH and JCI standards.
• Conduct regular audits to verify inclusion of all required documents (certificates, registrations, experience letters, appraisals, training records).
• Prepare documentation for internal/external audits and address any non-compliances.
• Participate in mock audits and inspections, proactively resolving gaps.

MIS & Reporting

• Maintain and share recruitment MIS including vacancy status, pipeline health, drop updates, joining forecasts, and source effectiveness.
• Provide dashboards and suggest improvements to reduce TAT and enhance sourcing quality.

3. Experience & Educational Requirements

Educational Qualifications

• Preferred: Post Graduation in Human Resources, Hospital Administration, Life Sciences, Nursing, Healthcare, or Allied Fields.
• Mandatory: Full-time Graduation / Post Graduation.

Relevant Experience

• Minimum 5 years of experience in talent acquisition.
• Essential: Familiarity with NABH/JCI documentation and onboarding norms.
• Proven expertise in self-sourcing, digital hiring tools, bulk hiring
• Desirable: Experience in a large tertiary care hospital.

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