Job Purpose

The objective is to ensure Contractor’s Monthly Cost Statement (MCS) is processed in line with MOU Contract. Weekly payment to Contractor, Monthly MCS Audit, periodic material reconciliation and to ensure contracts are closed. To check on compliance with GST Laws on posting GST documents/Credit note towards recovery as confirmed by other departments. Circulation of various MIS on periodic basis.

Duties and responsibilities :

1.   Validate & process weekly Cash flow raised by Contractor with due approval of competent Authority. Co-ordination with HO-AP Team for release of funds.

2.   Review of bank reconciliation & bank statement with regards to utilization of fund as well as transactions relating to transfer of funds to HO bank A/c.

3.   Preparing Down Payment Request (DPR) in SAP for payment release. Also, maintenance of master file of payment released to MOU contractors from different Company / cost head.

4.   Carry out Audit of Monthly Cost Statement submitted by Contractor as per the approved check list with respect to various heads; Prepare and finalize audit report on MCS.

5.   Providing SAP Support to MOU Contractors for FI as well as MM Module. Also, co-ordination with SAP Team for solution of any error. Training also to be provided to Contractor for MIRO/JV entries in SAP, MCS Creation in SAP.

6.   Bifurcation of MCS cost at work order/ header level and obtaining the GST invoice.

7.   Creation of Service Entries for the GST invoice submitted by Contractor. Providing settlement of advance payment against the GST invoice to HO-AT team.

8.   Regular follow ups with  Contractors for submitting MCS, client bills, FIM reconciliations certified by area and commodity managers, Reply of Audit Queries, submission of WBS / facility wise materials consumed.

9.   Consumption booking in SAP in line with WBS/ facility wise consumption details.

10. Periodic working statement for the payment of Compensation. Need to ensure that required documents are submitted by Contractors and the compliance have been done.

11. Final closure of Contract and Recovery working of  Contractor. Ensure that all left order material and scrap are returned.

Knowledge and Skills Required :

1.   Exposure to handle similar MOU Contract administration.

2.   Working knowledge of SAP.

Qualifications :

CA – Having 1 to 5 Years of experience