1. Purchase Order Management

• Convert approved PRs into compliant POs within defined SLAs.
• Validate specifications, pricing, budgets, and delivery timelines before issuance.
• Ensure accuracy, documentation, and audit compliance in ERP systems.

2. Vendor Coordination

• Issue POs to vendors and secure timely acknowledgments.
• Track confirmations and proactively follow up on pending orders.
• Address vendor queries, amendments, and PO-related disputes.
• Maintain updated vendor master data (contacts, terms, lead times).

3. ERP Accuracy & Compliance

• Ensure accurate and timely PO data entry aligned with internal controls.
• Monitor PO lifecycle (amendments, deliveries, closures).
• Reconcile open PO reports and resolve aged or non-compliant items.
• Support month/quarter-end closing and accrual accuracy.

4. Discrepancy Resolution

• Resolve three-way match issues (PO–GRN–Invoice) with AP and vendors.
• Manage PO amendments with proper approvals and documentation.
• Escalate complex discrepancies with recommended resolutions.

5. Reporting & Process Improvement

• Prepare PO status, open liability, and compliance reports.
• Identify process gaps and recommend improvements.
• Support automation and system enhancement initiatives.
• Ensure SOP adherence and assist in team training.

Experience

•      3–6 years of hands-on experience in a P2P, procurement, or accounts’ payable function.

•      Demonstrated experience managing high-volume PO lifecycles in a corporate or shared services environment.

•      Prior experience with three-way matching, vendor management, and financial controls.