Work Location: Madhapur, Hyderabad

Responsibilities:

• Reception Duties: Greet and welcome guests, clients, and visitors in a professional and friendly manner.
• Telephone Management: Answer, screen, and forward incoming calls; take messages when necessary.
• Appointment Scheduling: Coordinate and schedule appointments, meetings, and events for staff and clients.
• Visitor Management: Ensure all visitors are registered, issued badges, and directed to the appropriate person.
• Front Desk Operations: Manage front desk supplies, office equipment, and maintain cleanliness and organization of the reception area.
• Administrative Support: Provide general administrative support, including data entry, filing, and managing office documentation.
• Mail Handling: Sort, distribute, and track incoming and outgoing mail, packages, and deliveries.
• Document Management: Prepare and maintain documents, presentations, and reports as required by senior management.
• Customer Service: Address and resolve client or visitor inquiries, escalating matters to relevant staff if necessary.
• Maintaining Office Calendar: Keep track of important office events, meetings, and team schedules.
• Handling Office Supplies: Monitor office supplies and reorder as necessary to ensure the office runs efficiently.
• Coordination with Other Departments: Liaise with internal departments to ensure smooth communication and operations.

Key Requirements:

• Education: A minimum of a high school diploma; a bachelor’s degree or equivalent is preferred.
• Experience: Proven experience as a Front Office Executive, Receptionist, or similar role is an advantage.
• Skills:
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to handle sensitive and confidential information.
• Good problem-solving and conflict resolution skills.
• Knowledge of office management procedures.
• Personal Traits:
• Friendly, approachable, and professional demeanor.
• Detail-oriented and proactive in resolving issues.
• Ability to work under pressure and in a fast-paced environment.

Work Conditions:

• Full-time position with working hours from 10 AM to 6:30 PM.
• Working Days Monday to Saturday (6 days a week)