Work Duties / Responsibilities

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting human resources department with payroll and personnel databases
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for managers and senior-level officers

Requirements:

• 2 - 4 Years Experience into Administration
• Prior experience using spreadsheet software, including Excel
• Proven experience being able to handle multiple tasks at the same time 
• Notable organizational skills and the ability to provide organization  and structure that others can follow
• Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
• Comfortable working independently when needed, or as part of a team
• Knowledge  of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines