Roles & Responsibilities

Purpose of the Role: Responsible for all Human Resource activities run in the organization.

Stake Holders– Management Members, Respective School Head, Wing In charges and Teachers, Corporate and Office Staff

Key Responsibilities

1) Recruitments:

• To collect Man-power requisitions for open positions from respective branch Principal / department heads

and seek Manager’s approval for sourcing.

• Sourcing candidates through - Portal, References, Empaneled Consultants, database and if required co-ordinate to post an advertisement post seeking Manager’s approval

• Conduct initial screening through telephonic interaction

• Scheduling the suitable candidates for face to face interactions with department heads or Subject matter experts.

• Co-ordinating for written screening tests (subject tests as well as psychometric tests) of candidates who appear for interview

• Checking the psychometric tests & co-ordination for getting the subject test checked

• Scheduling final round of interviews for the shortlisted candidates and interview co-ordination.

• Conduct two reference checks for the shortlisted candidates

• Offer Negotiation & communicating the selection details to the selected candidates along-with their joining dates and share Selection e-mail with them.

• Updating Offered Candidates Data Base

• Updating weekly recruitment tracker

2) Onboarding:

• Co-ordination & Set up for Orientation and Induction of the new joiners

• Preparation & Circulation of Joining Intimation email to the related department heads, respective school branch and all concerned staff

• Preparation of new joinee roles & responsibility document/ KRA sheet

• Creation of Employee Id, Co-ordination for mail Id Creation & ERP entry of new joinee

• Updating the Employee Master Database and new joinee database by adding the details of New Joiners

• Complete documentation of the New joiners as per the checklist and give documents to school office to prepare employee records file

• Managing the correspondence letters of employee’s in HR records file

3) Policies:

• Support in implementation of HR Policies and Protocols

• Maintaining & Updating HR record files

4) Query Management:

• ERP queries handling and resolving for Corporate Staff and schools related to time and attendance

• Employee query handling in regard to leaves

• Handling queries regarding issuance of employee letters

• Handling queries related to HR Policies and Processes

5) Employee Engagement:

• Celebrating Togetherness- support in organizing Teacher’s Day Celebrations Program

Employee & Support Staff Review:

• Support & process the Half yearly & annual reviews of Employees & Support Staff

• Maintain employee list along with contract expiry date and sharing the same with resp. school heads

• Follow up for the reviews and other correspondence papers

• Preparing cover notes & summaries of the reviews

6) Employee Exits:

• Resignations to be collected with covering notes and remarks by respective department heads and Principal

• No dues / clearance papers to be submitted to Accounts for processing F&F

• Email-id, bio-metric code and ERP entry to be deactivated for the left employee

• Preparing Relieving Letter for the left employee

• Preparing Experience Letter for the left employee on request

• Support in organizing Farewells for exiting Corporate Employee

7) Monthly Salary Input:

• New joiner details - joining dates, salaries offered, salary break-ups etc, compiled & supported with respective documents forwarded to Accounts

• Details for salary increments, resignations, list of F&F, contract renewals, deductions etc. compiled and supported with respective documents forwarded to Accounts

• Employee's attendance details for the corporate staff compilation, verification and forwarding to Accounts dept.

8) Time & Attendance Management:

• Compilation of attendance for corporate on daily basis and sharing on month end with Accounts

• Timely entry of OD & Mis-punches in ERP, based on approved forms received

9) Letter Preparation:

• Selection Letters

• Appointment Letters

• Confirmation Letters

• Contract Renewal/ Extension Letters

• Increment / Promotion Letters

• NOC Letters- for Further studies, Visa Application Etc.

• Performance feedback letters

• Recovery Letters

• Warning & Show cause Notices

• Experience Letters

• Relieving Letters

• Termination Letters

10) Compliances: -

• Ensuring to follow all the compliances as prescribed by the Govt. authorities after the approval from the Management.

• Ensuring to make changes in the policies if there is any change in the compliances after the approval from the Management.

11) MIS Reports and Databases:

• Interview Scheduled Tracker to be updated on interview basis

• Recruitment Tracker - to be updated on Weekly basis

• HR Tracker – to be updated on weekly basis

• Attrition tracker to be updated on monthly basis

• New Joinee Tracker to be updated on every New Joiner

• Employee Master Database to be updated on each new joining and employee relieving

Apart from the above-mentioned duty list, you shall be responsible for any other duty been assigned to you by the Reporting Manager/ Management from time to time

Reporting: Administratively and functionally to the Head HR

This job description is not exhaustive and is subject to be modified / customized / changed according to your roles and responsibilities from time to time.

Experience with school in HR department is preferred.

Minimum 8 years of experience.

Female candidates are required ONLY.

Should be able to travel on your own.

Qualification: MBA ( HR )

Timings: Mon- Sat ( 9 am TO 6 pm ) , 2 Saturdays off

Interested candidates can share their updated resume at captains@lifeeducare.com or whatsapp at 9669996899

Ankita

Manager- HR