Job Description: Office Assistant

Position: Office Assistant-1

Location: Kolkata

Reports to: Senior Manager- Operations

Job Type: Full-time

Job Summary:

The Office Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves assisting with clerical tasks, maintaining records, managing office supplies, and ensuring a well-organized workspace by supporting Admin Manager.

Key Responsibilities:

1. Administrative Support:

o Assist with general administrative duties such as answering phones, emails, and filing documents.

o Distribute and manage incoming and outgoing mail and courier packages.

o Maintain and update office records, documents, and databases.

2. Office Organization:

o Ensure office areas (meeting rooms, kitchen, etc.) are clean, organized, and well-stocked with supplies.

o Monitor and replenish office supplies like stationery, cleaning materials, and other essentials.

o Coordinate maintenance requests for office equipment (printers, copiers, etc.).

3. Clerical Duties:

o Prepare and organize documents, reports, and spreadsheets as needed.

o Assist in scheduling meetings, organizing appointments, and maintaining office calendars.

o Support in photocopying, scanning, and data entry tasks.

4. Support to Team Members:

o Assist office staff with travel arrangements, hotel bookings, and itineraries.

o Manage the inventory of office assets and ensure their proper functioning.

o Assist HR, accounting, and other departments with ad-hoc requests.

5. Customer Service:

o Greet and assist visitors, directing them to appropriate staff or meeting rooms.

o Address any queries from staff or external stakeholders courteously and professionally.

o Support in organizing office events, meetings, and small functions.

6. Document Management:

o Handle sensitive and confidential information in accordance with office policies.

o Assist in maintaining physical and digital filing systems for easy access.

Qualifications and Skills:

· Education: Graduation from any stream.

· Experience: Previous experience in an administrative or office assistant role is preferred.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Tally, Outlook).

· Communication: Excellent verbal and written communication skills.

· Organizational Skills: Strong multitasking abilities, with a keen attention to detail.

· Interpersonal Skills: A team player with the ability to work independently when needed.

· Problem-Solving: Ability to troubleshoot issues and find efficient solutions.

Work Environment:

This is a desk-based role requiring frequent computer use. The office assistant may be required to move around the office, deliver materials to staff, or assist with setting up meetings.

Salary and Benefits:

· 8,000/- to 10,000/- Monthly with PF, ESIC.