Qualifications and Skills

• Fluency in English is essential for clear communication with clients and colleagues
• Proficiency in Microsoft Office Suite to handle documents, spreadsheets, and presentations efficiently.
• Experience using Google Workspace for collaborative work and effective communication.
• Familiarity with Customer Relationship Management (CRM) Software for maintaining client relationships.
• Proficiency with Multiline Phone Systems to manage and direct calls professionally.
• Skill in operating Document Management Systems to store and organize company records.
• Prior experience in receptionist duties to ensure smooth front desk operations.
• Ability to handle receptions and provide excellent customer service to visitors.

Roles and Responsibilities

• Welcome and assist visitors, ensuring a positive and professional experience at the front desk.
• Handle incoming calls, screen and direct them to the appropriate department or personnel.
• Manage and maintain office supplies, ensuring resources are available as needed.
• Coordinate and schedule appointments, meetings, and conference calls as required.
• Assist in maintaining and organizing office documents, ensuring confidentiality and ease of access.
• Support the administrative team by contributing to various office tasks and projects.
• Manage mail and deliveries, ensuring prompt distribution to respective departments.
• Maintain a tidy and welcoming reception area, contributing to a positive company image.