Qualifications and Skills

• Excellent communication skills, both written and verbal, to interact effectively with visitors and clients.
• Minimum of 1 year of experience in a similar front desk or receptionist role in a corporate environment.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook, for efficient reporting and communication tasks.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Ability to work independently and as part of a team, displaying a proactive and adaptable approach to tasks.
• Customer service orientation with a professional and approachable demeanor at all times.
• Familiarity with office equipment such as photocopiers, printers, and fax machines for smooth daily operations.
• Must be highly motivated with a keen attention to detail to ensure accuracy in all duties performed.

Roles and Responsibilities

• Welcome and direct visitors and clients, ensuring a positive first impression of the company.
• Manage incoming and outgoing calls with a friendly and professional tone, transferring to appropriate departments as needed.
• Support daily administrative tasks, including filing, data entry, and processing mail and deliveries.
• Coordinate and schedule appointments and meetings, ensuring effective time management for executives.
• Maintain the reception area clean and organized, upholding the company’s standards of professionalism.
• Assist with onboarding processes by preparing necessary documentation and resources for new hires.
• Collaborate with HR and administrative teams to facilitate smooth operational functions.
• Handle confidential and sensitive information with discretion, maintaining company confidentiality standards.