Company Overview

Job Hub HR is a prominent recruitment agency based in Bangalore, excelling in the Staffing and Recruitment Ecosystem across India. Renowned for its innovative approach, Job Hub HR aligns organizations with intelligent technology and talented individuals. With a team of 11-50 employees, the company specializes in comprehensive recruitment and job consultancy services, driving success through strategic staffing solutions. For more information, visit Job Hub HR.

Job Overview

We are seeking a dedicated Executive Assistant for our operations in Mumbai. This full-time, junior-level position requires up to 3 years of work experience. The Executive Assistant will play a critical role in supporting senior management with administrative tasks, ensuring smooth daily operations and contributing to strategic projects.

Qualifications and Skills

• Proficiency in Google Workspace, including Gmail, Docs, Sheets, and Slides, for seamless document and communication management.
• Experience with Microsoft Office Suite, demonstrating expertise in Word, Excel, and PowerPoint to enhance productivity and efficiency.
• Strong calendar management skills to efficiently organize meetings, appointments, and events for seamless scheduling.
• Proficient in travel coordination, managing travel arrangements, itineraries, and accommodations for executives.
• Familiarity with communication tools and platforms to facilitate effective collaboration and information sharing among teams.
• Experience with project management software to assist in planning, executing, and tracking project milestones efficiently.
• Competence in expense reporting to ensure accurate tracking, management, and submission of expenses and budgets.
• Ability to manage virtual meeting platforms for organizing, facilitating, and troubleshooting virtual meetings and webinars.

Roles and Responsibilities

• Provide administrative support to senior management, including scheduling meetings, appointments, and conferences efficiently.
• Coordinate domestic and international travel arrangements, ensuring all logistics are effectively managed and communicated.
• Facilitate clear communication within the team by organizing information flow and managing correspondence effectively.
• Assist in project management tasks, tracking progress, and reporting on key milestones to ensure timely delivery.
• Handle expense reports, ensuring timely and accurate submission of financial documentation for reimbursement.
• Organize and maintain digital files and records, ensuring information is readily accessible and securely stored.
• Support the preparation and distribution of presentations, reports, and documentation required for senior leadership.
• Aid in the management of executive calendars, optimizing and prioritizing tasks for enhanced workflow and productivity.