Company Overview

Isoftronics is a renowned IT service provider specializing in delivering technology solutions and consulting services to enhance business efficiency. Based in Chennai, with a team of 11-50 skilled professionals, we excel in IT infrastructure management and strategic consulting, ensuring businesses achieve their operational goals smoothly.

Job Overview

We are seeking a dedicated Personal Secretary to join our Chennai team in a full-time, mid-level role. The ideal candidate will possess four to six years of relevant work experience. This position requires managing high-priority tasks effectively, supporting executives, and ensuring smooth day-to-day operations.

Qualifications and Skills

• Proficiency with Microsoft Office Suite and its applications is essential to efficiently handle tasks and manage data.
• Expertise in travel coordination to organize and manage travel arrangements, ensuring seamless logistical support.
• Experience with digital communication tools to facilitate smooth and effective communication across multiple channels.
• Ability to handle data entry tasks with accuracy and attention to detail, maintaining a precise record of information.
• Understanding of confidentiality practices to handle sensitive information discreetly and professionally.
• Skilled in document preparation, including drafting, formatting, and proofreading, to support executive needs.
• Strong time management abilities to prioritize tasks effectively and meet tight deadlines in a fast-paced environment.
• Proficiency in calendar management (Mandatory skill) to efficiently schedule and coordinate appointments and meetings.

Roles and Responsibilities

• Manage and organize executive schedules, ensuring accurate appointment settings and meeting coordination.
• Handle incoming communications and inquiries, responding promptly or directing them to appropriate personnel.
• Coordinate travel arrangements, including flight bookings, accommodations, and itinerary planning.
• Assist in preparing and editing presentations, reports, and other business documents.
• Maintain confidentiality of sensitive information and documents, ensuring privacy and trustworthiness.
• Anticipate executive needs and proactively manage tasks to support efficient office operations.
• Liaise with internal and external stakeholders to facilitate communication and coordination.
• Track deadlines, appointments, and events, ensuring all commitments are met without oversight.