Job Overview

We are seeking an Executive Assistant to Managing Director based in Jaipur. As a Mid-Level position, this full-time role requires up to 6 years of work experience. The Executive Assistant will play a crucial role in supporting the Managing Director with various administrative tasks and coordination activities to ensure efficient operation of the Executive's office.

Designation_ Executive Assistant to Managing Director

Qualifications and Skills

• Strong organizational and time management skills to manage and prioritize multiple tasks efficiently.
• Excellent calendar management skills to coordinate and schedule meetings effectively and ensure proper utilization of time.
• Ability to handle travel coordination, including flight bookings and itinerary planning for both domestic and international trips.
• Proficiency in stakeholder management, demonstrating the ability to build and maintain professional relationships.
• Experience in event planning to organize corporate events and meetings with attention to detail and logistics.
• Effective communication skills to liaise with internal teams and external partners. (Mandatory skill)
• Strong problem-solving aptitude and attention to detail to address any administrative issues swiftly and accurately.
• Proficient in using office productivity software to draft reports, create presentations, and manage documentation.

Roles and Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing emails, calls, and correspondence.
• Coordinate complex travel arrangements and meeting schedules, ensuring effective time management and logistics planning.
• Assist in organizing and planning events such as team meetings, conferences, and executive off-sites.
• Maintain confidential records and files, ensuring organized storage and quick retrieval of important documents.
• Prepare reports and presentations required for board meetings and business reviews.
• Liaise with high-level stakeholders both within and outside the organization, ensuring professional communication and follow-ups.
• Conduct research and prepare briefs and documentation to facilitate the Managing Director's decision-making process.
• Assist in any ad-hoc projects and duties as required by the Managing Director to support the overall business objectives.