Company Overview

Illusion Dental Laboratory is dedicated to delivering the highest quality dental restorations with timely, attentive customer service. Our mission is to blend technical expertise with personal service to provide dependable results. We are committed to fostering relationships through communication and feedback, utilizing only the finest restorative systems. Based in Mumbai, our team of 51-200 employees takes pride in innovation and quality in dental technology.

Job Overview

We are seeking a dedicated and organized Executive Assistant to join our team at Illusion Dental Laboratory in Mumbai. This full-time role requires managing schedules, organizing meetings, and ensuring efficient coordination within the team. The ideal candidate will possess excellent communication skills and a keen attention to detail to support our executive management team.

Qualifications and Skills

• Proven experience with calendar management to efficiently schedule and organize executive appointments and meetings.
• Competency in planning and coordinating meetings, ensuring all logistical details are managed seamlessly for successful outcomes.
• Strong communication skills to liaise with internal teams and external clients, maintaining a professional demeanor at all times.
• Attention to detail to handle sensitive information and ensure confidentiality and accuracy in all tasks.
• Ability to prioritize tasks effectively, ensuring important deadlines and responsibilities are consistently met.
• Proficiency in using standard office software to create reports, manage data, and communicate efficiently.
• Problem-solving ability to anticipate issues and implement effective solutions proactively.
• Proactive mindset to take initiative in supporting the executive team with various administrative tasks.

Roles and Responsibilities

• Manage executive calendars, scheduling appointments, and coordinating meetings to enhance time efficiency.
• Organize and prepare for meetings, ensuring all necessary materials and arrangements are in place.
• Liaise with various departments and stakeholders to facilitate effective communication and workflow.
• Conduct research and compile information as required to support executives in decision-making processes.
• Maintain and update records and databases, ensuring all information is accurate and accessible.
• Assist in the preparation of reports, presentations, and correspondence for executives as needed.
• Handle and prioritize all outgoing or incoming correspondence including emails, phone calls, and mail.
• Provide high-level administrative support by managing projects and conducting research as requested.

only Female candidate apply