Job Description – Accounts & Administration Executive (Trust)

Position: Accounts & Administration Executive

Organization: Trust / Charitable Organization

Key Responsibilities:

Accounts & Finance

• Recording and maintaining day-to-day accounting transactions in the accounting system.
• Passing bank entries and ensuring accurate reconciliation of bank accounts.
• Processing payments to vendors, service providers, and other stakeholders.
• Preparing and maintaining records related to TDS computation, working, and filing.
• Monitoring bank cheques, maintaining cheque registers, and coordinating cheque issuance/deposits.
• Assisting in periodic financial reporting and maintaining supporting documentation.

Administrative Support

• Preparing, recording, and maintaining Minutes of Meetings (MoM) for trustees, committees, and management meetings.
• Coordinating with trustees, trust members, donors, consultants, and other stakeholders for meetings, documentation, approvals, and routine operational matters.
• Acting as a point of contact between trust members and internal/external stakeholders to ensure smooth communication and timely follow-up.
• Scheduling meetings, circulating agendas, and maintaining records of discussions and action items.
• Managing financial and administrative records in an organized manner.
• Ensuring compliance with internal policies and statutory requirements related to accounting and documentation.

Required Skills:

• Basic knowledge of accounting principles and bookkeeping.
• Understanding of TDS provisions and filing procedures.
• Proficiency in MS Excel and accounting software (e.g., Tally).
• Good documentation and record-keeping skills.
• Strong attention to detail and organizational abilities.
• Effective communication and coordination skills.

Qualification:

• B.Com / M.Com or equivalent qualification.
• 1–3 years of experience in accounts and administrative functions, preferably in a trust, NGO, or similar organization.