MIS Job Description

Designation: Executive,

Minimum Experience required: 1 to 2 years in same field

Job Location: Gurugram

We are seeking a highly skilled and experienced MIS Coordinator which plays a pivotal role in ensuring the smooth functioning of various operational aspects related to logistics and inventory management within the organization. The primary responsibilities include but are not limited to:

Responsibilities:

1. Dockets Management:

·        Identification and resolution of missing dockets through accurate entry into the Enterprise Resource Planning (ERP) system.

·        Addressing discrepancies such as date mismatches between actual docket dates and ERP entry dates.

·        Overseeing the receipt entry of docket books at the Head Office (H.O.) within the ERP system.

·        Managing physical docket book stock, including dispatching to branches and issuing entries in the ERP system for documentation generation.

·        Handling the collection of cancelled dockets, updating ERP records accordingly, and coordinating with branches for cancellation verification.

2. DRS (Delivery Receipts) Management:

·        Ensuring timely generation of DRS and conducting accuracy checks, particularly regarding vendor names.

3. Vehicle Arrival Tracking:

·        Monitoring and following up on vehicle arrivals, including the verification of manifests.

4. Proof of Delivery (POD) Handling:

·        Tracking POD upload deadlines set by branches and coordinating the timely submission of hard copies to the Head Office.

·        Organizing received POD hard copies in chronological order and ensuring the availability of both old and current PODs.

·        Maintaining an Excel sheet to effectively manage POD records.

5. Vendor Management:

·        Adding or removing vendors in the ERP system as per organizational requirements.

6. Reporting:

·        Compiling comprehensive reports consolidating master data, including dockets, DRS data, manifest data, vehicle arrival status, and POD upload and hard copy status.

Qualifications and Experience:

·        Bachelor's degree in Business Administration, Management Information Systems, or a related field.

·        Proven experience in logistics coordination, preferably within a similar MIS role.

·        Proficiency in ERP systems and Microsoft Office Suite, particularly Excel for data management.

·        Strong analytical and problem-solving skills.

·        Excellent communication and interpersonal abilities to collaborate effectively with internal teams and external stakeholders.

·        Attention to detail and the ability to multitask in a fast-paced environment.