Job Overview

DataMites™ is seeking a Mid-Level Office Coordinator based in Cochin for a full-time position. The candidate should have up to 6 years of experience and will play a crucial role in ensuring smooth office operations, contributing to the effectiveness of our dynamic team. Working in a collaborative environment, you will be key in managing daily administrative tasks and supporting the efficient use of resources.

Qualifications and Skills

• Proficiency in Microsoft Office Suite (Mandatory skill), including Word, Excel, and PowerPoint for document preparation and management.
• Experience with Google Workspace to create and manage documents, spreadsheets, and presentations efficiently.
• Familiarity with scheduling software to effectively manage appointments and meetings across multiple time zones.
• Experience with document management systems to organize, store, and retrieve important office documents easily.
• Knowledge of CRM software to maintain and update client information and track interactions seamlessly.
• Basic understanding of accounting tools to assist with financial processes such as billing, invoices, and budgets.
• Strong communication skills for interaction with clients and colleagues, ensuring clear and effective exchanges.
• Excellent time management skills to prioritize and complete tasks effectively within deadlines.

Roles and Responsibilities

• Coordinate and oversee the daily administrative operations, ensuring efficient and smooth functioning of the office.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members as needed.
• Manage and maintain office supplies and equipment, coordinating with vendors and suppliers for required services.
• Assist in preparation of reports, presentations, and data analysis, supporting team projects and initiatives.
• Oversee customer relationship management, updating and maintaining client databases regularly.
• Handle basic financial tasks, such as invoicing and expense reporting, to aid in budgeting and resource allocation.
• Foster a positive office environment, promoting teamwork and collaboration among employees.
• Ensure implementation of office policies, guidelines, and procedures, adhering to company standards and objectives.