Position: Secretary

Location: Mira Road, Mumbai

Job Overview

We are currently seeking a competent and experienced Secretary to join our dynamic team in Mumbai. This is a full-time, mid-level position that offers the opportunity to work with an elite team of professionals. The ideal candidate will have between 4 to 6 years of professional experience, demonstrating a strong ability to manage administrative duties with exceptional skills in communication and organization.

Qualifications and Skills

• Proficiency in the Microsoft Office Suite to efficiently handle documents and manage essential office tasks.
• Experience in calendar management to coordinate and schedule appointments and meetings seamlessly.
• Capability in using Customer Relationship Management (CRM) software for managing and improving company interactions with clients.
• Knowledge of basic accounting software for maintaining and tracking financial transactions.
• Ability to use video conferencing tools effectively for team meetings and client conversations.
• Expertise in Google Workspace is a must for handling emails and sharing documents within the company (Mandatory skill).
• Skilled in using digital filing systems to organize and track electronic files and records (Mandatory skill).
• Familiarity with social media platforms to assist in basic company marketing efforts (Mandatory skill).

Roles and Responsibilities

• Manage and organize daily schedules and appointments for upper management efficiently.
• Prepare and revise documents, presentations, and correspondence with high attention to detail.
• Coordinate meeting logistics, including booking venues and managing guest lists.
• Maintain an organized digital filing system for easy retrieval of documents and records.
• Assist in handling communications with clients and internal teams via email and phone calls.
• Support the team with travel arrangements including itinerary planning and booking.
• Handle confidential information with discretion and professionalism at all times.
• Engage with social media platforms as part of the company’s public relations activities.