The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

• Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met
• Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet
• Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary
• Coordinate and plan company social events that take place during and after business hours
• Answer phones and greet and direct visitors appropriately

Office Coordinator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

• Associate Degree in Business or a related field required (Bachelor’s degree preferred)
• 2+ years’ experience in office administration
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency with MS Word and MS Excel
• Strong sense of discretion and professionalism