Internal Recruiter & Admin Coordinator 

Reports to: Management (Japan & India)

Location: REMOTE - (coordination for Japan office needs)

Shift Time: 6:00am to 3:00pm IST

Role Overview:

This position is responsible for end-to-end internal recruitment for our India team, focusing on technical roles, and for managing key administrative and coordination activities between management and teams across both locations. The person will be a first-level filter for all candidate profiles, ensuring only the most suitable candidates move forward, and will handle office/admin processes efficiently.

Key Responsibilities:

Recruitment (Primary Responsibility):

1. Technical Recruitment

• Understand technical job requirements for IT and engineering roles.
• Source candidates via portals, LinkedIn, and recruitment networks.
• Screen resumes for skills, experience, and cultural fit.
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1. Interviewing Recruiters & Candidates

• Conduct first-level interviews for technical recruiters joining our company.
• Assess recruiters’ sourcing capabilities, technical knowledge, and communication skills.
• Conduct first-level interviews for technical positions to shortlist strong candidates.
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1. Candidate Pipeline Management

• Maintain a tracker of applicants, interview status, and feedback.
• Coordinate with management for next-round interviews and final selections.

Admin & Coordination (Secondary Responsibility):

1. Office Admin & Compliance Coordination

• Work with the HR compliance agency to ensure documentation, onboarding, and records are up to date.
• Handle joining formalities, contracts, and personnel files.
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1. Management Communication

• Act as the link between Japan management and India team, ensuring clarity of instructions and follow-ups.
• Prepare and share weekly recruitment and admin status reports.
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1. General Coordination

• Schedule interviews, meetings, and internal reviews.
• Support procurement of office supplies or remote working tools.
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Qualifications & Skills:

1. Education: Graduate/Post-Graduate in HR, Business Administration, or related field.
2. 
   
3. Experience:

• 3–5 years in technical recruitment (IT/Engineering focus preferred).
• Experience interviewing recruiters is an advantage.
• Exposure to admin/HR coordination work.
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1. Skills:

• Strong technical understanding for role-based candidate assessment.
• Excellent decision-making for filtering quality candidates.
• Good communication skills in English 
• Organised, with attention to detail for admin work.
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1. Bonus: Experience working with Japan-based companies or cross-border teams.