Responsibilities:

• Greeting Office Visitors by, welcoming, and directing them appropriately direct visitors to the correct person
• Maintain reception area clean and organized.
• File and update contact information of employees, customers, suppliers,
• Compose letters, memos, and emails
• Screen documents, perform administrative tasks, including filing and photocopying
• Arranging and scheduling appointments, meetings, and events.
• Preparing facilities and arranging refreshments for events, if required.
• maintain visitor register
• offer refreshments to visitors where appropriate
• Organize and maintain files and records; update when necessary
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Receive letters, packages, Couriers, etc. and distribute them by sending emails
• Makes catering arrangements for meetings and visitors by ordering and arranging lunches and arranging tea and coffee as requested. Requests assistance when required.
• Controls stationery and first aid box stock levels
• Maintains Pantry stock levels, handle
• Handle canteen/cafeteria
• Maintains noticeboard outside the lunchroom
• Notifies company personnel of visitor arrival.
• Informs visitors by answering or referring inquiries.
• Answer inquiries about the company.
• Performing other administrative tasks, if required.
• Schedule meetings and conference rooms.
• Enhances effectiveness by providing information management support.
• Manages Director's meeting schedule by maintaining calendars
• Department head review meetings with directors and arranging meetings, conferences, teleconferences,
• Maintain Calendar and Plan Meetings
• prepare correspondence and documents
• schedule and follow up on appointments
• prepare and maintain spreadsheets
• schedule appointments
• book meeting rooms set up conference calls, and take messages
• Coordinate office activities.
• Hand out employee applications.
• Coordinates Human Resources functions including, Recruitment, Induction, Employee engagement activities, Onboarding, recruiting process