Job Overview:

The Executive Assistant (EA) provides high-level administrative support to executives and senior management. The ideal candidate will be a highly organized and proactive professional who can manage multiple tasks simultaneously while maintaining discretion and confidentiality.

Budget: 30-35K

Key Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Act as a liaison between executives, employees, clients, and external partners.
• Screen and direct phone calls, emails, and other communications appropriately.

Meeting & Event Coordination:

• Coordinate internal and external meetings, ensuring all logistics are in place (venue, materials, refreshments, etc.).
• Take minutes during meetings and ensure follow-up on action items.
• Assist in organizing company events, conferences, and corporate functions.

Travel Arrangements:

• Organize complex travel itineraries, including flights, accommodations, ground transportation, and scheduling of meetings during travel.

Project Management:

• Assist in the execution of special projects and initiatives as directed by the executive team.
• Track and follow up on tasks, ensuring deadlines are met and priorities are managed efficiently.

Skills:

• Excellent organizational and time-management skills.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving skills and attention to detail.