We are looking for a dynamic and organized Meetings & Content Management Specialist to support our internal and external communications through effective meeting facilitation and content handling. This role involves hosting virtual or in-person meetings, managing associated logistics, and curating/distributing relevant content. You will work cross-functionally to ensure meetings run smoothly and that content is consistent, timely, and impactful.

Key Responsibilities:

🧑‍💼 Meeting Hosting & Coordination

• Schedule, set up, and host recurring or ad hoc meetings, town halls, webinars, and workshops (via Zoom, MS Teams, Google Meet, etc.).
• Coordinate with speakers, presenters, and participants ahead of each session.
• Ensure smooth technical execution — manage screen sharing, recordings, breakout rooms, and chat moderation.
• Prepare and circulate meeting agendas, minutes, and follow-up action points.

📄 Content Management

• Maintain a structured content repository of meeting materials (presentations, recordings, summaries).
• Collaborate with teams to gather, review, and publish internal content related to meetings and communications.
• Ensure consistency and quality in content formatting, branding, and delivery.
• Manage post-meeting communication including recaps, summaries, or knowledge base updates.

📊 Process & Reporting

• Track attendance, engagement metrics, and feedback to support continuous improvement.
• Ensure data security and confidentiality for all internal communications and content.
• Help standardize templates and guidelines for meeting documentation.

Requirements:

• Bachelor's degree in Communications, Business Administration, HR, or a related field.
• 2–3 years of experience in event coordination, communications, or content/documentation roles.
• Strong experience with video conferencing platforms (Zoom, Teams, WebEx, etc.).
• Proficient in Microsoft Office, Google Workspace, and document management tools (e.g., SharePoint, Notion, Confluence).
• Excellent verbal and written communication skills.
• Strong attention to detail, time management, and ability to multitask.

Preferred Qualifications:

• Experience in corporate communications, executive support, or employee engagement.
• Familiarity with knowledge management or intranet platforms.
• Ability to design simple visuals or presentations (PowerPoint, Canva).

Why Join Us?

• Collaborative and inclusive work culture
• High-visibility role with cross-functional exposure