Job Title: Office Administrator Department:

General Affair Reports To: President Location: Plot No. 64, Sector 3, IMT Manaser, Gurgaon 122051 Haryana India

Web - Hayakawa Electronics Global Pioneer in Wiring Harness Position Overview:

Beside managing daily operations of the office administration, the Office Administrator role also encompass overseeing compound security, managing the canteen, coordinating IT support, and ensuring compliance with various government regulations.

The ideal candidate must be an organized and detail-oriented person, process strong leadership skills, a proactive mindset, and expertise in administrative functions. Key Responsibilities:

1. Office Administration: o Oversee all administrative functions, ensuring smooth and efficient office operations. o Get factory ready for any kind of audits and inspection to get the factory approved.

2. Security and Safety Management: o Supervise security operations for the office compound, ensuring the safety and security of personnel and property. o Conduct regular security assessments and implement necessary measures to mitigate risks. o Coordinating the safety trainings, and Fire mock drills for the staff.

3. Canteen Oversight: o Manage the office canteen's daily operations, ensuring quality food service and compliance with health standards. o Collaborate with vendors and suppliers to maintain a diverse and healthy menu while managing budget constraints. o Ensure tip top cleanliness

4. IT Coordination: o Oversee IT support and maintenance, ensuring all technical resources function effectively. o Liaise with IT service providers for troubleshooting, upgrades, and new technology implementations to enhance productivity.

5. Compliance Management: o Obtaining Factory License, Pollution CTO & CTE, Fire NOC, Contractor RC. Ensure that the organization complies with all relevant laws, regulations, and standards set by government bodies. o Prepare and maintain necessary documentation for compliance audits and inspections.

6. Team Collaboration: o Work closely with different departments to support administrative needs and facilitate cross-departmental cooperation. o Provide training and mentorship to administrative staff, fostering a positive and collaborative work environment.

7. Reporting and Evaluation: o Prepare regular reports on office operations, security status, IT issues, and compliance activities for management review. Log in Incidents reports such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences or any other security breaches. Essentials: • Bachelor’s degree in Human Resources, Business Administration, or a related field (Master’s preferred). • Minimum of 5-7 years of experience in Office Administration role. • Must be an organized and detail-oriented person with strong communication and problem-solving skills.