About the Job

Skills

As an office assistant manager, your role is to support the smooth functioning of the office and assist the office manager in various administrative tasks. Your responsibilities may vary depending on the organization and the specific needs of the office, but here are some common duties:

1. Administrative Support: Provide administrative support to the office manager and other staff members. This may include managing correspondence, scheduling meetings, maintaining files and records, drafting reports and presentations, and handling phone calls and inquiries.
2. Team Coordination: Assist in coordinating and managing the activities of the office staff. This involves delegating tasks, monitoring progress, and ensuring deadlines are met. You may also help with staff training, performance evaluations, and resolving any conflicts or issues that arise.
3. Office Operations: Oversee the day-to-day operations of the office. This includes managing office supplies, equipment, and facilities, coordinating maintenance and repairs, and ensuring a clean and organized work environment. You may also be responsible for managing office budgets and expenses.
4. Communication and Correspondence: Handle incoming and outgoing communication on behalf of the office manager. This may involve drafting and editing correspondence, preparing memos and reports, and coordinating internal and external communications.
5. Policy and Procedure Compliance: Ensure that office policies, procedures, and guidelines are followed by all staff members. This includes promoting a safe and respectful work environment and addressing any compliance issues or concerns.
6. Technology and Systems Management: Assist in managing office technology and systems, such as computer networks, software applications, and databases. You may be responsible for troubleshooting technical issues, coordinating IT support, and implementing new technologies to improve office efficiency.
7. Event Planning: Assist in planning and organizing office events, such as meetings, conferences, and staff gatherings. This includes coordinating logistics, booking venues, arranging catering, and managing event budgets.
8. Continuous Improvement: Identify opportunities for improving office processes, procedures, and systems. Proactively suggest and implement changes to enhance productivity, efficiency, and overall office performance.

Qualification: minimum 12th pass from any field. Should have basic computer knowledge, MS office and a good communication skill.